The Inspection screen is used to record inspections of the permit site, both before and after the works take place. An inspection may be conducted after works are complete to check that the job has been completed to an acceptable standard, or once the warranty period is over to ensure the work has held up over time; they may also be conducted prior to work starting if your organisation requires. Use the following list to jump to each section of this article:
- Viewing the Inspection screen
- Creating an inspection before works begin
- Creating an inspection after works finish
- Viewing past inspections
Viewing the Inspection screen
The Inspection screen can be accessed by clicking the Inspection option from below the left-hand traffic light panel on PermitManager:
The screen appears as below:
Previous inspections will be listed on the right-hand side of the screen; clicking these will load the inspection's details on the left.
There are a couple of ways to create a new inspection. At any time, you can click the New Inspection button at the top left of the Inspection screen:
If the permit has been approved and the applicant's works have been marked as Completed, you can also instigate an inspection by clicking on the status bar (which is shown at the top of any of the traffic light menu screens), and selecting the Works Inspection option.
Creating an inspection before works begin
To create an inspection prior to works starting, go to the Inspection screen and click the New Inspection button at the top of the screen.
This will load the Add Inspection window:
- Inspection Outcome: Select whether the inspection passed or failed.
- Inspection Date: Enter the date the inspection occurred.
- Comments: This field is for internal comments for the road authority's view only. However, please note that depending on the freedom of information laws in your region, the applicant may be entitled to request to see them.
- Comments To Contractor and Principal Contact: This field is for an outgoing message to the applicant and their Principal Contact (if they have one), and should include any relevant details about the inspection, or what needs to be done to remedy for a failed inspection.
- Remediation Due Date: If an inspection fails, you can elect a date when the remedial works must be completed by. If you try to set a date here for a passed inspection, you will get an error message.
- Attach File(s): If you have any documentation, photos, reports etc. pertaining to the inspection, those can be attached here. During the upload process you will be given an option of whether to send the documents to the applicant (if not, they will be kept on file just for your organisation's reference). Attached documents will be listed below.
Once completed, click Save. A pop-up will appear confirming the inspection has been created. Click OK to close the window:
Creating an inspection after works finish
Once works are completed, you can create inspections in two ways: by going directly to the Inspection screen as explained above, or by clicking the status bar and selecting the Works Inspection option:
The Works Inspection window will come up straight away without needing to navigate to the Inspection screen. Fill it out as normal and click Save. A record of this inspection will be included on the main Inspection page:
Viewing past inspections
Previous inspections are listed on the right-hand side of the screen; to view a full inspection summary of an item, click on it from the list:
The summary will then be displayed on the left-hand side. Outcomes, internal and external comments, and any attached documentary evidence will be included in the wider summary:
Old inspection records cannot be edited or deleted. If a mistake is made, you can simply create a new inspection, and perhaps leave a Note on the permit application that the old inspection is to be disregarded.